- Step 1:Open a new MS Word document on your Windows computer.
- Step 2:Navigate to the Mailings tab and choose the Email Messages from the Start Mail Merge drop-down menu.
- Step 3:Compose the body of the email that you need to send.
- Step 4:Make sure to create your mailing list in an Excel file.
- Step 5:Now, you have to link the created mailing list to the email message.
- Step 6:Click the Mailings tab and then select the Select Recipients option.
- Step 7:Choose the mailing list/data source and click the File tab followed by the Save option.
- Step 8:If needed, you can edit the mailing list.
- Step 9:To add the greeting line to the email message, click the Greeting line option and choose your preferred format.
- Step 10:Once you have clicked the OK option, the merge field will be inserted.
- Step 11:Save the changes by clicking File Save.
- Step 12:Before sending the email, preview it if necessary.
- Step 13:Click the Preview Results option.
- Step 14:Click the Next or Previous arrow mark to view the name and addresses in the email message.
- Step 15:Click the Finish & Merge menu and choose the Send Email Messages option.
- Step 16:Go to the To field and select the email address column from the mailing list.
- Step 17:Fill the Subject Line field and choose either the HTML or Plain Text option from the Mail Format drop-down list.
- Step 18:Choose All Records, Current Record, or From and To option from the Send Records menu and then select the OK option.
- Step 19:Once you click the OK option, proceed to open the Outlook 365 email client on your computer. Here you can see all the composed email messages in your Outbox folder.
- Step 20:Now, click on the Send/Receive menu and click the Send/Receive all Folders option. This will send all the composed emails to the recipients from your Outlook email client.
- Step 21:To save this personalized email message, click the File tab and select the Save option in the MS Word document.
- Step 22:To use the saved email message again, open the document and select the Yes option if prompted.
